03 Finance

Money.
Before it gets tight.

What came in, what went out, and when it gets tight.

Manager view is read-only for Finance. Money and spend decisions escalate to Dana Reyes.

COORDINATED WITH

One FlowLinX intelligence, six specialists — context is shared, not copied.

SalesQuoted deals feed the receivables forecast OperationsThe holiday pour depends on the oil bill clearing Human ResourcesPayroll of $6,180 lands Mon 27 Oct

ASK FLOWLINX · FINANCE

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FlowLinX

TEAM + OPERATIONS

FINANCE THREAD

Attach an invoice, receipt, contract, document, photo or screenshot and FlowLinX reads it before it reasons. Nothing is emailed, paid or booked until an integration is connected.

SUMMARY

FINANCE TODAY

Cash in the bank

$16,438

Floor $8,000 · tight Sun 1 Nov

Revenue this month

$31,326

12% ahead of September

Expenses · 30 days

$20,288

Materials $9,412 · rent $2,400

Receivables

$7,840

$2,180 overdue across 2 invoices

Payables due

$5,904

$3,158 fragrance oil due Sun 1 Nov

Invoices open

4 on time · 2 chased twice

Forecast low point

$3,158

Sun 1 Nov · below floor

Anomalies flagged

Both explained, 1 needs you

NEEDS ATTENTION

3 ITEMS

AWAITING APPROVAL$3,158

Approve the fragrance-oil bill

What happened: Ashgrove Botanicals invoiced $3,158 for the Salt Marsh and Fig Leaf oils, due Sun 1 Nov.
Why it matters: Paying it lands on the same day cash dips to $3,158 — below the $8,000 floor. Not paying it stops the holiday pour.
Recommended: Approve the payment and let FlowLinX chase the $2,180 overdue first so the floor holds.

PREPARED

Chase $2,180 in overdue invoices

What happened: Bellwood Realty ($1,240, 19 days) and The Ivy Room ($940, 12 days) have both passed terms.
Why it matters: This is the fastest cash available before 1 Nov and both customers pay on reminder.
Recommended: Send the prepared reminders — polite, with the invoice and a payment link once Stripe is connected.

NEEDS YOU

Confirm a duplicate-looking charge

What happened: Two $684 charges from Verdant Packaging posted 20 minutes apart on 14 Oct.
Why it matters: One matches invoice #1042 for jars. The second has no matching order or delivery note.
Recommended: Confirm whether the second charge is a split shipment, or FlowLinX drafts the dispute.

WORKING AREA

Overview

INVOICES OUT

Customer money owed to Juniper & Ash

Invoice	Customer	Amount	Age	Status
#1058	Bellwood Realty Group	$1,240	19 days	OVERDUE
#1055	The Ivy Room	$940	12 days	OVERDUE
#1061	Hollis & Vine Events	$1,620	4 days	ON TIME
#1062	Chesapeake Dental Partners	$2,300	2 days	ON TIME
#1063	Laurel Street Florist	$1,740	1 day	SENT

BILLS IN

Coded and matched before anything is paid

Supplier	For	Amount	Due	Status
Ashgrove Botanicals	Fragrance oils · holiday pour	$3,158	Sun 1 Nov	AWAITING APPROVAL
Verdant Packaging	Amber jars · invoice #1042	$684	Paid 14 Oct	VERIFIED
Verdant Packaging	Unmatched second charge	$684	Posted 14 Oct	NEEDS YOU
Fulton Street Studio	Workshop rent · November	$2,400	Sat 1 Nov	SCHEDULED
Rivanna Wick Co.	Cotton wicks	$412	Fri 7 Nov	SCHEDULED

CASH FORECAST · NEXT 14 DAYS

Date	Movement	Amount	Running cash	Status
Thu 23 Oct	Hollis & Vine invoice #1061	+$1,620	$18,058	EXPECTED
Mon 27 Oct	Payroll · 7 people	-$6,180	$11,878	COMMITTED
Wed 29 Oct	Overdue reminders land	+$2,180	$14,058	PREPARED
Sat 1 Nov	Rent + owner draw	-$4,700	$9,358	COMMITTED
Sun 1 Nov	Fragrance-oil bill	-$3,158	$3,158	BELOW FLOOR

RECENT FLOWLINX ACTIONS

LIVE

Invoice #1042 categorized

$684 packaging · matched to the amber-jar delivery note

FINANCE_AGENT

11m

VERIFIED

Payment reminder prepared

Bellwood Realty · $1,240 · 19 days overdue

FINANCE_AGENT

26m

PREPARED

Cash forecast recalculated

Low point moved to $3,158 on Sun 1 Nov after the oil bill landed

FINANCE_AGENT

48m

ANALYZED

Duplicate charge flagged

Second $684 Verdant Packaging charge has no matching order

FINANCE_AGENT

NEEDS YOU

October books reconciled

38 transactions coded · 2 held for review

FINANCE_AGENT

REPORTED

AUTOMATION STATUS

2 RUNNING

BILL_CODER

RUNNING

Reads every supplier bill and codes it to the right account

38 bills this month

INVOICE_CHASER

NEEDS YOU

Chases overdue invoices on day 3, 10 and 17

2 reminders prepared

CASH_WATCH

RUNNING

Warns when the 30-day forecast crosses the $8,000 floor

Checked 14 minutes ago

PAYMENT_RUN

PAUSED

Pays approved bills on their due date

Waiting on a payment connection

Paused automations stay paused until the matching service is connected. Nothing is emailed, paid or booked before then.

WHEN IT GETS TIGHT

Forecast

Cash dips to $3,158 on Sun 1 Nov — below your $8,000 floor. The holiday jar order, rent and the owner draw land in the same ten days. See the plan

Money.Before it gets tight.

Approve the fragrance-oil bill

Chase $2,180 in overdue invoices

Confirm a duplicate-looking charge

Money.
Before it gets tight.