06 Human Resources
People.
Hiring stays human.
Applications, onboarding, and team wellbeing without losing the personal touch.
COORDINATED WITH
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ASK FLOWLINX · HUMAN RESOURCES
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TEAM + OPERATIONS
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SUMMARY
HUMAN RESOURCES TODAY
People on the team
7
5 full-time · 2 part-time
Open roles
2
Weekend shop lead · seasonal packer
Applicants in play
5
2 shortlisted · 1 interview Thu
Onboarding in progress
1
Marco Ruiz · day 4 of 10
Team pulse
4.2 / 5
Holiday workload is the theme
Documents outstanding
3
1 expiring certificate
HR tasks this week
6
4 done · 2 need you
Holiday cover
2 gaps
Sat 8 and Sat 15 Nov
NEEDS ATTENTION
3 ITEMS
Marco's food-safety certificate expires Fri 31 Oct
- What happened
- The certificate on file for Marco Ruiz expires in 9 days and no renewal has been uploaded.
- Why it matters
- He runs the pour blocks. An expired certificate means he cannot work the floor from Saturday.
- Recommended
- Send the prepared renewal reminder and book the refresher before the holiday run.
Interview Thursday has no confirmed slot
- What happened
- Dev Kimura was shortlisted for weekend shop lead; a 10:00 am Thursday slot is drafted, not sent.
- Why it matters
- The role covers the two November Saturdays with no cover, right through the holiday rush.
- Recommended
- Confirm Thursday 10:00 am and FlowLinX sends the invitation with the questions to ask.
Two Saturdays in November have no cover
- What happened
- Sat 8 and Sat 15 Nov have one person rostered against an expected holiday volume of 40+ orders.
- Why it matters
- Those are the busiest pickup days of the season, and the shop cannot open with one person.
- Recommended
- Approve seasonal packer hours, or move the holiday pour off those weekends.
WORKING AREA
Overview
TEAM
| Person | Role | This week | Documents | Status |
|---|---|---|---|---|
| Dana Reyes | Owner / founder | Approvals and money | Complete | ACTIVE |
| Theo Banks | Operations manager | 38 hours · on the floor until 5 | Complete | ACTIVE |
| Ines Alvarez | Shop lead | 32 hours · pours and pickups | Complete | ACTIVE |
| Marco Ruiz | Production assistant | Day 4 of onboarding | Certificate expires 31 Oct | NEEDS YOU |
| Sasha Oyelaran | Weekend floor · part-time | 12 hours | Handbook not signed | WAITING |
APPLICANTS AND OPEN ROLES
| Applicant | Role | Read by FlowLinX | Next step | Status |
|---|---|---|---|---|
| Dev Kimura | Weekend shop lead | Strong retail + candle experience | Interview Thu 10:00 am | SHORTLISTED |
| Nadia Fournier | Weekend shop lead | Good fit, weekday-only availability | Ask about Saturdays | SHORTLISTED |
| Colin Brady | Seasonal packer | Warehouse experience, starts Nov | Awaiting hours approval | ON HOLD |
| Two further applicants | Seasonal packer | Below the bar on availability | Polite decline drafted | PREPARED |
ONBOARDING AND DOCUMENTS
| Item | Person | Stage | Due | Status |
|---|---|---|---|---|
| Onboarding checklist | Marco Ruiz | Day 4 of 10 · 6 steps done | Fri 31 Oct | IN PROGRESS |
| Food-safety certificate | Marco Ruiz | Expiring | Fri 31 Oct | NEEDS YOU |
| Handbook signature | Sasha Oyelaran | Sent twice | Overdue 6 days | OVERDUE |
| Holiday rota | Whole team | Drafted with 2 gaps | Mon 27 Oct | AWAITING APPROVAL |
RECENT FLOWLINX ACTIONS
LIVE
Read Dev Kimura's application
Shortlisted with reasons · interview questions drafted
HR_SCREENER
41m
ANALYZED
Certificate expiry caught
Marco Ruiz · food safety expires Fri 31 Oct
HR_SCREENER
2h
NEEDS YOU
Interview invitation prepared
Thursday 10:00 am · not sent until you confirm
HR_SCREENER
3h
PREPARED
Holiday rota drafted
Two Saturdays in November still uncovered
HR_SCREENER
5h
AWAITING APPROVAL
Onboarding step verified
Marco completed the pour-safety walkthrough
HR_SCREENER
1d
VERIFIED
AUTOMATION STATUS
2 RUNNING
HR_SCREENER
RUNNINGReads applications and shortlists with written reasons
5 applications read
DOC_WATCH
NEEDS YOUTracks certificates, signatures and expiry dates
3 documents outstanding
ONBOARDING_GUIDE
RUNNINGWalks each new hire through their first ten days
Marco · day 4 of 10
ROTA_BUILDER
READYBuilds the rota from orders, shifts and availability
Holiday rota drafted
Paused automations stay paused until the matching service is connected. Nothing is emailed, paid or booked before then.